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Full text of "Notice of final action taken by the Human Resources Director"

Citi 



SAN FRANCISCO PUBLIC LIBRARY 



■rancisco 



3 1223 06447 6782 




Department of Human Resources 



ANDREA R. GOURDINE 
HUMAN RESOURCES DIRECTOR 



NOTICE OF FINAL ACTION TAKEN BY THE 
HUMAN RESOURCES DIRECTOR 



Date: May 28, 2002 

Re: Notice of Proposed Classification Actions - N035-01/02 (copy attached) 

In the absence of requests to meet addressed to the Human Resources Director, the classification 
actions contained in the above referenced notice became effective May 17, 2002. 



5/S 



San Francisco Public Library 

Government Information Center 
San Francisco Public Library 
100 larkin Street, 5th floor 
San Francisco, CA 94102 

REFERENCE BOOK 

Not to be taken from the Library 



/St 



Andrea R. Gourdine 
Human Resources Director 





Marsha ^Stroope 

Deputy Director, Merit System Services 



DOCUMENTS DEPT. 
MAY 3 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



D 

REF 

351.1 

Sa52nf 

2002-03 



44 Gough Street • San Francisco, CA 94103-1233 



ity and County of San Francisco 




Department of Human Resources 



ANDREA R. GOURDINE 
HUMAN RESOURCES DIRECTOR 



NOTICE OF FINAL ACTION TAKEN BY THE 
HUMAN RESOURCES DIRECTOR 



Date: May 28, 2002 

Re: Notice of Proposed Classification Actions - N035-01/02 (copy attached) 

In the absence of requests to meet addressed to the Human Resources Director, the classification 
actions contained in the above referenced notice became effective May 17, 2002. 



Andrea R. Gourdine 
Human Resources Director 




Marsha /Stroope 

Deputy Director, Merit System Services 



Citywide 

All Bargaining Units 

Harvey Rose, Budget Analyst 

MSS Team Leader 

DHR Support Services 

File 



DOCUMENTS DEPT. 
MAY 3 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



44 Gough Street • San Francisco, CA 94103-1233 



Digitized by the Internet Archive 

in 2012 with funding from 

California State Library Califa/LSTA Grant 



http://archive.org/details/noticeoffinalact0203san 



NOTICE OF PROPOSED CLASSIFICATION ACTIONS 
BY THE HUMAN RESOURCES DIRECTOR 



Notice No.: N035-01/02 
Posting Date: 5/10/02 



The following actions are being posted in accordance with Rule 109. In the absence of requests to meet addressed to the 
Human Resources Director, the proposed changes will become final seven (7) calendar days from the posting date. 

ITEM# RETITLE AND AMEND THE FOLLOWING JOB SPECIFICATION: 

(Draft job specification attached.) 

576-01/02 From: 7349 Steamfitter Assistant Supervisor 

To: 7349 Steamfitter Supervisor I 

Requests to meet on an item should be addressed to the Human Resources Director, 44 Gough Street, San Francisco, 
CA 94103. All requests must be received in writing no later than close of business seven (7) calendar days from the 
posting date. FAX'd copies will not be accepted as timely. 

Copies of-this notice may be obtained from the Information Center, 1 st floor, 44 Gough Street. For additional information 
regarding the preceding proposed action, please contact Karen Taylor, 557-4872. 

cc: Citywide 

All Bargaining Units 

Harvey Rose, Budget Analyst 

MSS Team Leader 

DHR Support Services 

File 



DOCUMENTS DEPT. 
MAY 3 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



3 1223 06447 6782 



CITY AND COUNTY OF SAN FRANCISCO 
DEPARTMENT OF HUMAN RESOURCES 

JOB CODE TITLE: STEAMFITTER SUPERVISOR I JOB CODE: 7349 

Business Unit: COMMN 

DEFINITION: Under direction, supervises the work of a group of steamfi tiers and other craft workers 
engaged in a variety of projects related to the installation, maintenance and repair of steam/hydro nic boilers 
and heating, cooling and ventilating systems. 

DISTINGUISHING FEATURES: Incumbents in Class 7349 supervise the work of a group of journey- 
level steamfitters and related craft workers. This class is distinguished from Class 7248 Steamfitter 
Supervisor II in that the latter performs higher level, more complex, difficult duties and exercises supervision 
over a large group or several small groups of steamfitters and related craft workers. 

SUPERVISION EXERCISED: Supervises a group of steamfitters and related craft workers. 

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTD2S: According to Civil Service Commission 
Rule 109, the duties specified below are representative of the duties assigned to this class and are not 
intended to be an inclusive list. 

1 . Supervises a group of journey-level workers engaged in a variety of installation, maintenance and repair 
projects on steam/hydro nic boilers and heating, cooling and ventilating systems, and any related 
appurtenances or components to ensure that work is completed in a timely and safe manner. Prioritizes 
tasks to be completed by assigned staff, allocates work assignments and ensures timely completion of 
work; monitors attendance, signs timesheets and overtime requests; evaluates the perfomance of 
subordinate personnel; documents and confers with employees on attendance, performance and behavior 
issues; makes recommendations for further disciplinary action as needed. Provides on-the-job training to 
new workers and ongoing technical training and consultation for all assigned staff. 

2. Inspects ongoing and completed work related to the installation, maintenance, repair, alteration and 
adjustment of steam/hydronic boilers and heating, cooling and ventilating systems, including pumps, 
piping and other related components and apparatus, to ensure that work is completed according to 
established specifications, plans, standards and instructions. Ensures worksite safety by adhering to 
established industry safety standards and monitoring the work of assigned staff; conducts safety training 
sessions; investigates and prepares reports on work-related accidents; prepares and maintains codes of 
safe job practices; maintains records of MSDS information and hazardous material inventory. 

3. As necessary in order to instruct staff, may perform steamfi tting work, including the more difficult, 
complex and skilled work in the installation, maintenance, repair, alteration and adjustment of 
steam/hydronic boilers and heating, cooling and ventilating systems. Interprets and works from prepared 
plans, drawings and blueprints; makes rough sketches of work to be completed to ensure adherence to 
established plans and safety standards. Operates a variety of motor and utility vehicles to transport crew 
and/or equipment and materials to work sites. 

4. Maintains contact with other departmental personnel, members of other crafts, outside agencies, vendors 
and contractors for coordination and effective scheduling and completion of work. 

5. Orders, locates and maintains stock of materials for use in the installation, maintenance and repair of 
steam/hydronic boilers and heating, cooling and ventilating systems, including pumps, piping and other 
related components and apparatus; ensures availability and working condition of tools and equipment 
necessary to complete jobs; generates purchase orders. 

6. Estimates cost of various jobs related to the installation, maintenance, repair, alteration and adjustment of 
steam/hydronic boilers and heating, cooling and ventilating systems, including pumps, piping and other 
related components and apparatus; prepares written cost estimates for labor, material and equipment; 



JOB CODE TITLE: STEAMFITTER SUPERVISOR I JOB CODE: 7349 

Business Unit: COMMN 

receives/prepares work orders. Prepares and maintains records of time worked and materials expended by 
assigned staff; maintains operating and inspection records for reference and/or permit requirements. 

7. When authorized, assumes responsibility for the care and maintenance of the steam/hydronic boilers and 
heating, cooling and ventilating equipment of given plant; establishes and/or carries out a maintenance 
inspection schedule and preventative maintenance program; coordinates response to emergencies as 
required. 

8. Performs related duties as required. „.. : 

JOB RELATED AND ESSENTIAL QUALIFICATIONS: 

Knowledge of: methods, procedures and practices used to install, maintain, alter and repair steam/hydronic 
boilers and heating, cooling and ventilating systems, including pumps, piping and other related components 
and apparatus; proper and effective use of tools, equipment and materials; basic physical, structural and 
functional characteristics and specifications of steam/hydronic boilers and heating, cooling and ventilating 
systems; job-related technical codes and regulations and established steamfitting industry standards; methods 
and procedures to ensure safety when working with steam/hydronic boilers and heating, cooling and 
ventilating systems. 

Ability to: identify, analyze arid formulate effective solutions to work-related problems; perform basic 
arithmetic functions to measure and complete work assignments and estimate cost of repairs and 
installations; supervise a group of steamfitters, including training new workers; deal courteously and 
effectively and establish and maintain good working relationships with a variety of individuals; clearly and 
accurately communicate work-related information to crew members, supervisors and other departmental 
personnel; write clearly and effectively in order to prepare a variety of work-related records and reports; read, 
interpret and understand technical manuals, code books, blueprints, plans and construction drawings; drive a 
motor vehicle. 

EXPERIENCE AND TRAINING GUIDELINES: 

Completion of a recognized five-year steamfitters' apprenticeship program AND three years verifiable 
journey-level experience as a steamfitter engaged in the installation, maintenance and repair of 
steam/hydronic boilers and heating, cooling and ventilating systems equivalent to those of City departments; 

OR 
An equivalent combination of verifiable apprenticeship and journey-level experience totaling eight years. 

LICENSE: Current California driver license. 

SPECIAL REQUIREMENTS: Essential duties require the following physical skills and work 
environment: physical effort, including walking, standing, bending and crouching, and dexterity in the use of 
fingers, limbs and body; ability to lift and carry objects weighing up to 50 lbs.; working at heights or in 
confined spaces; exposure to working conditions where minor abrasions, bruises and burns may be 
encountered; and possible exposure to inclement weather, hazardous materials, attd/grj^x^pejSlt^ll^gj^^ld. 

Effective Date: July 16, 1973 MAY 3 2002 

Amended Date: May 17,2002 

SAN FRANCISCO 
PUBLIC LIBRARY 

Reason for amendment: To accurately reflect the current task, knowledge, skills and abilities defined in the 

most recent job analysis conducted for this class. 



ity and County of £an Francisco 




Department of Human Resources 



ANDREA R. GOURDINE 
HUMAN RESOURCES DIRECTOR 



i/oi. 



NOTICE OF FINAL ACTION TAKEN BY THE 
HUMAN RESOURCES DIRECTOR 



Date: y July 12, 2002 

Re: Notice of Proposed Classification Actions - N042-01/02 (copy attached) 

In the absence of requests to meet addressed to the Human Resources Director, the classification 
action contained in the above referenced notice became effective July 12, 2002. 



Andrea R. Gourdine 
Human Resources Director 




Marsha Stroope 

Deputy Director, Merit System Services 



cc: Citywide 

All Bargaining Units 
Kate Favetti, CSC 
Harvey Rose, Budget Analyst 
Janet Bosnich, ERD 
Donna Marchuk, ERD 
Janet Rogers, ERD 
Geoff Rothman, ERD 
Carmela Villasica, ERD 
Vernon Nulph, DHR 
Pat Pon, DHR 
MSS Team Leader 
DHR Support Services 
File 



DOCUMENTS DEPT. 
JUL 1 7 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE OF PROPOSED CLASSIFICATION ACTIONS 
BY THE HUMAN RESOURCES DIRECTOR 



Notice No.: N042-01/02 
Posting Date: 7/03/02 

The following actions are being posted in accordance with Rule 109. In the absence of requests to meet addressed to the 
Human Resources Director, the proposed changes will become final seven (7) calendar days from the posting date. 

ITEM # AMEND THE FOLLOWING JOB SPECIFICATION: 

(Draft job specification attached.) 

654-01/02 1070 IS Project Director 

Requests to meet on an item should be addressed to the Human Resources Director, 44 Gough Street, San Francisco, 
CA 94103. All requests must be received in writing no later than close of business seven (7) calendar days from the 
posting date. FAX'd copies will not be accepted as timely. 

Copies of this notice may be obtained from the Information Center, 1 st floor, 44 Gough Street. For additional information 
regarding the preceding proposed action, please contact Jerry Kessler, 557-4883. 

cc: Citywide 

All Bargaining Units 
Kate Favetti, CSC 
Harvey Rose, Budget Analyst 
Janet Bosnich, ERD 
Donna Marchuk, ERD 
Janet Rogers, ERD 
Geoff Rothman, ERD 
Carmela Villasica, ERD 
Vernon Nulph, DHR 
Pat Pon, DHR 
MSS Team Leader 
DHR Support Services 
File 



DOCUMENTS DEPT. 
City and County of San Francisco JU L 1 7 2002 

Department of Human Resources san franco™ 

PUBL/C LIBRARY 

1070 IS PROJECT DIRECTOR 

Definition : Under administrative direction, plans, directs and coordinates the operations and activities of a shop 
of moderate complexity or a distinct and/or varied unit of a complex shop; exercises discretion in applying 
general goal and policy statements and in resolving organizational and service delivery problems; may manage 
projects across sectional lines and/or major development projects; assumes supervisory responsibilities, 
including performance evaluations, training, selection and disciplinary actions. 

Distinguishing Features : The IS Project Director class is the highest level in the IS professional series. This 
class is distinguished from the supervisory level in the various IS series by its higher and interdisciplinary 
responsibility. It is distinguished from the IS Director/Manager series by the lower complexity and scale of the 
units managed. Work is accomplished within a broad framework, with sole authority and responsibility in a 
given functional area(s) of service. Requires creative ability, resourcefulness and discriminating judgement in 
the analysis and solution of complex problems, and the ability to make technical decisions on specialized 
matters. Work is reviewed in terms of fulfillment of goals, program effectiveness and soundness of judgement. 

NOTE: The degree to which size and complexity are distinguished between this class and the IS Directors/ Manager Series depends 
on a variety of factors: including number of employees under the manager's authority, value of assets for which the manager is held 
accountable number of users dependent upon the system and number of applications being run. variety of platforms and their 
interconnections within the organization, the level of new and emerging technologies employed in the organization, the allowable 
margin of error before critical operations of the users are impacted, the impact and potential for errors as measured by the likelihood 
of error and the cost to recover from errors, the frequency of required operational changes to meet the needs of users, and the extent 
that expert advice is readily available. 

Supervision Exercised: Supervises a variety of professional and technical staff, as well as contractors 
performing information systems work for the City /County; when assigned to DTIS Project Management Office, 
coach, mentor, and audit IS Project Directors within the organization in all aspects of IS Project Management. 

Examples of Important and Essential Duties: 

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned 
to this class(es) and are not intended to be an inclusive list. 

1 . Organize, direct and supervise the work of subordinate staff. 

2. Participate in the development and implementation of goals, objectives, policies, priorities 
and procedures for the assigned programs. 

3. Ensure that activities are completed in a timely and efficient manner consistent with defined 
policies and regulations. 

4. Assume significant responsibility for the preparation and administration of assigned 
budget(s). 

5. Represent the department at various meetings. 

6. Coordinate training programs for staff and users; design, fund, schedule and/or arrange for outside 
trainers. 



San Francisco: IS Project Director 

7. Function as liaison to other units or departments for data processing activities; coordinate 
sharing of common software applications and data. 

8. Develop and present information systems Master Plan. 

9. Develop, program and maintain unit data processing applications. 

10. Review and provide direction for system production activities. 

1 1 . Install new devices and software for computer and telecommunication systems; and/or 
coordinate installation plans with vendors, administrators, users, programmers, analysts, etc. 

12. Perform complex system administrator and/or production functions for computer and 
communication systems. 

13. Monitor, analyze and resolve problems for systems with varied environments, including PC- 
based networks, mini computers, mainframes and the like. 

14. Evaluate hardware and software. 

15. Coordinate consultants in the purchase of hardware and software and the establishment of 
custom software applications for departments. 

16. May prepare specifications and purchase orders; manage vendor accounts; recommend 
consulting services as needed: establish maintenance contracts for equipment. 

17. Evaluate and recommend department equipment purchases; may maintain inventories of 
materials, supplies and equipment. 

18. Perform related duties and responsibilities, as required. 

Job Related and Essential Qualifications: 

Knowledge of : Project management and information systems development and maintenance; technical, 
operational, and programming problem solving analysis; computer languages; systems design: common 
operating systems and relational database systems; interactive or macro-based applications; practices and 
techniques of supervision; training techniques; job flow within a large scale data processing environment; and 
data processing methods. 

Ability to : Supervise and direct a group of technical employees, including the ability to provide counseling an( 
mediation; persuade, convince and train others; advise and interpret regarding the application of policies, 
procedures and standards to specific situations; exercise judgement, decisiveness and creativity required in 
situations involving the direction, control and planning of an entire program or multiple programs; modify 
existing policies, strategies and/or methods to meet unusual conditions within the context of existing 
management principles; communicate effectively orally and in writing; establish and maintain good working 
relationships with department personnel, staff, vendors, and peers; use logic and analysis to solve computer and 
systems problems; read and understand professional and technical journals and literature; produce complex 
reports; prioritize competing requests for service. 



San Francisco: IS Project Director 

Experience and Training Guidelines : Any combination of training and experience that could likely provide the required 
knowledge and abilities may be qualifying. A typical way to obtain this would be: 

Experience : At least seven to eight years closely related experience, including one to three years supervisory 
experience, which demonstrates the knowledge and ability to exercise supervisory responsibilities. 

Training : Bachelor's degree, preferably in computer science, data processing operations, business 
administration or related field. 

License or Certificate : None 

Special Requirements : Essential duties require the following physical skills and work requirements: May require sufficient 

strength and coordination for lifting, pushing, pulling and/or carrying the weight of computer equipment. 
Requires bending, stooping and/or crawling in order to install or repair computer or printer cables. Requires 
hand/eye coordination for semi-skilled movements, such as taking apart casings, installing parts and 
reconnecting computers, and keyboard use. Involves extensive VDT exposure. 

Effective Date : May 17, 1997 
Amended Date : July 12, 2002 
Reason for Amendment : Supervision Exercised modified. 



D€PflRTM6NT OF 

HUMRN 

R6SOWRC6S 

OTV 5> COUNTV OF VV SAN FHHNCISCO 

flndreo R. Gourdine, Humon Resources Director 



Date: 
Re: 



NOTICE OF FINAL ACTION TAKEN BY THE 
HUMAN RESOURCES DIRECTOR 



September 25, 2002 

Notice of Proposed Classification Actions - N004-02/03 (copy attached) 



In the absence of requests to meet addressed to the Human Resources Director, the classification 
action contained in the above referenced notice became effective September 12, 2002. 



Andrea R. Gourdine 
Human Resources Director 




3De / 



Marsha£Stroope 

Deputy Director, Merit System Services 



cc: All Bargaining Units 
Citywide 

Kate Favetti, CSC 
Harvey Rose, Budget Analyst 
Janet Bosnich, ERD 
Donna Marchuk, ERD 
Janet Rogers, ERD 
Geoff Rothman, ERD 
Carmela Villasica, ERD 
Vernon Nulph, DHR 
Pat Pon, DHR 
MSS Team Leader 
DHR Support Services 
File 



DOCUMENTS DEPT. 
OCT 1 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



44 Gough Street. Son Francisco. Cfl 94103-1233 



NOTICE OF PROPOSED CLASSIFICATION ACTIONS 
BY THE HUMAN RESOURCES DIRECTOR 

Notice No.: N004-02/03 
Posting Date: 09/04/02 

The following actions are being posted in accordance with Rule 109. In the absence of requests to meet addressed to the 
Human Resources Director, the proposed changes will become final seven (7) calendar days from the posting date. 

ITEM# AMEND THE FOLLOWING JOB SPECIFICATION: 

(Draft job specification attached.) 

036-02/03 7308 Cable Splicer 

Requests to meet on an item should be addressed to the Human Resources Director, 44 Gough Street, San Francisco, 
CA 94103. All requests must be received in writing no later than close of business seven (7) calendar days from the 
posting date. FAX'd copies will not be accepted as timely. 

For additional information regarding the preceding proposed action, please contact Karen Taylor, 557-4872. 

Copies of this notice may be obtained from the Information Center, 1 st floor, 44 Gough Street. . 

cc: All Bargaining Units 
Citywide 

Kate Favetti, CSC 
Harvey Rose, Budget Analyst 
Janet Bosnich, ERD 
Elaine Leeming, ERD 
Donna Marchuk, ERD 
Janet Rogers, ERD 
Geoff Rothman, ERD 
Carmela Villasica, ERD 
Vernon Nulph, DHR 
PatPon, DHR 
MSS Team Leader 
DHR Support Services 
File 



DOCUMENTS DEPT. 
OCT 1 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



DOCUMENTS DEPT. 
OCT l 2002 

CITY AND COUNTY OF SAN FRANCISCO SAN FRANCISCO 

DEPARTMENT OF HUMAN RESOURCES 

JOB CODE TITLE: CABLE SPLICER JOB CODE: 7308 

DEFINITION : 

Under general supervision, performs journey level cable repair and trouble shooting tasks relative to 
installation and maintenance of communication, data exchange, monitoring, and alarm systems owned 
or subscribed to by the City and County of San Francisco. 

DISTINGUISHING FEATURES : 

Positions in this class are distinguished from the 7275 Telecommunications Technician Supervisor in 
that they do not have supervisory functions. 

SUPERVISION EXERCISED: 

None. May provide technical expertise and information for outside wiring contractors. 

Examples of important and essential duties : 

1. Installs, arranges, splices, terminates and tests data and telecommunication cables, including 
copper and/or fiber optics cables. 

2. Troubleshoots copper cable and fiber optic installations using copper analyzing equipment, 
optical time domain refiectometers (OTDRs), power meters and light sources, and other 
diagnostic tools, equipment and procedures. 

3. Locates and repairs cable faults; installs underground cable; performs cable sizing, gauging, 
splicing, terminating and closing; uses proper confined space entry procedures in underground 
vaults. 

4. Installs, arranges, disconnects and troubleshoots telephone facilities and services subscribed to or 
owned by the City and County of San Francisco; utilizes field testing equipment to test and 
troubleshoot analog and digital services. 

5. Performs installations, testing, and acceptance of voice and data grade circuits on both copper 
and fiber optic cabling. 

6. Performs software administration on telephone switches and various telecommunication systems, 
including public safety systems; installs horizontal telephone and voice data station wiring. 

7. Maintains and updates database of installation and repair work, service requests and work orders; 
maintains database of parts and components inventory. 

8. Provides technical expertise and information to engineering staff and outside wiring contractors 
as needed. 

9. Estimates cost of voice and data installations; maintains records of materials ordered. 

10. Performs related duties as assigned. 



JOB CODE TITLE: CABLE SPLICER JOB CODE: 7308 

Job related and essential qualifications : 

Knowledge of : voice and data cabling procedures necessary for the installation and maintenance of 
inside and outside plant copper and fiber optic cable and telecommunications facilities; industry cross- 
connect practices used to test and turn up voice and data systems; basic safety practices and work 
procedures in the use of tools, material and equipment. 

Ability and Skill to : analyze and troubleshoot cable and communication systems; communicate orally 
and in writing; read schematic drawings, blueprints and layout work; identify a variety of color codes; 
work effectively with others; keep accurate work-related records; use computer software to provide 
circuit provisioning and data capture; to access, input, and maintain records and data; research and 
prepare reports; use tools and test equipment required for repairing, replacing and splicing multi 
conductor copper and fiber optic cables and for testing, preparing and sealing cables. 

Experience and training guideline s: 
Specialty A: 

Four years experience working in the telecommunications industry as a Cable Splicer, which includes 
two years experience installing, arranging, splicing, terminating and testing copper cabling and two 
years experience installing, arranging, splicing, terminating and testing fiber optics cabling. 

Specialty B: 

Four years experience working in the telecommunications industry as a Technician, Installer, Central 
Office Technician, Wireless Technician or Private Branch Exchange, Technician. 

LICENSE/CERTIFICATE : possession of a current valid Driver License. 

SPECIAL REQUIREMENTS : 

Performance of essential duties require: considerable physical effort and dexterity in the use of fingers, 
limbs and body; excellent visual acuity; exposure to inclement weather and working conditions that are 
somewhat disagreeable in underground locations; the use of ladders and aerial lift bucket; and lifting of 
up to 50 pounds of equipment. Candidates must demonstrate the ability to identify a variety of color 
codes. This will be evaluated during the probationary period. 

Effective date: June 1, 1961 

Amended date: September 12, 2002 

Reason for Amendment: to accurately reflect the current tasks, knowledge, skill and abilities, and 
minimum qualifications defined in the most recent job analysis conducted for this job code. 



DePnRTMGNT OF 

HUMRN 

R6SOWRC6S 

crrv & county of mwk shn frrncisco 
Andrea ft. Gourdine, Humon Resources Director 

DOCUMENTS DEPT. 
DEC 2 "i ?nn? 

NOTICE OF FINAL ACTION TAKEN BY THE 
HUMAN RESOURCES DIRECTOR 

f PUl 

Date: December 18, 2002 

Re: Notice of Proposed Classification Actions - N01 3-02/03 (copy attached) 

In the absence of requests to meet addressed to the Human Resources Director, the classification 
actions contained in the above referenced notice became effective December 13, 2002 with the 
exception of Item No. 543-02/03. This item will become final at a later date. 



Andrea R. Gourdine 
Human Resources Director 




by: CWbfa OlhQM^- 

Marsha i-Stroope ' 

Deputy Director, Merit System Services 



All Employee Organizations 
Citywide distribution 
Kate Favetti, CSC 
Harvey Rose, Budget Analyst 
Janet Bosnich, ERD 
Donna Marchuk, ERD 
Janet Rogers, ERD 
Geoff Rothman, ERD 
Carmela Villasica, ERD 
Vernon Nulph, DHR 
Linda Cosico, DHR 
MSS Team Leaders 
DHR Support Services 
File 



44 Gough Street. Son Francisco. Cfl 94103-1233 



NOTICE OF PROPOSED CLASSIFICATION ACTIONS 
BY THE HUMAN RESOURCES DIRECTOR 



Notice No.: N013-02/03 
Posting Date: 12/06/02 



The following actions are being posted in accordance with Rule 109. In the absence of requests to meet addressed to the 
Human Resources Director, the proposed changes will become final seven (7) calendar days from the posting date. 

TEM# AMEND THE FOLLOWING JOB SPECIFICATION: 

(Draft job specification attached.) 

543-02/03 1 844 Senior Management Assistant 

r or additional information regarding the preceding proposed action, please contact Karen Taylor, 557-4872. 

TEM# AMEND THE FOLLOWING JOB SPECIFICATIONS: 

(Draft job specifications attached.) 

544-02/03 1630 Account Clerk 

545-02/03 1632 Senior Account Clerk 

Por additional information regarding the preceding proposed actions, please contact Elaine Lee, 557-4934. 

Requests to meet on an item should be addressed to the Human Resources Director, 44 Gough Street, San Francisco, CA 
94103. All requests must be received in writing no later than close of business seven (7) calendar days from the posting 
date FAX'd copies will be accepted as timely with original to follow. 

Copies of this notice may be obtained from the Information Center, 1 st floor, 44 Gough Street. 

cc: All Employee Organizations 
Citywide distribution 
Kate Favetti, CSC 
Harvey Rose, Budget Analyst 
Janet Bosnich, ERD 
Donna Marchuk, ERD 
Janet Rogers, ERD 
Geoff Rothman, ERD 
Carmela Villasica, ERD 
Vernon Nulph, DHR 
Linda Cosico, DHR 
MSS Team Leaders 
DHR Support Services 
File 



DC 

CITY AND COUNTY OF SAN FRANCISCO 
DEPARTMENT OF HUMAN RESOURCES 

JOB CODE TITLE: ACCOUNT CLERK JOB CODE: 1630 

BUSINESS UNIT: COMMN 
SFUSD, SFCCD, MTA 

Under general supervision, performs routine bookkeeping and financial record keeping operations within complex 
accounting systems. Incumbents post, adjust and balance entries to ledgers; verify the correctness of accounting 
documents; respond to inquiries and provide financial information; organize and file source documents; perform 
operations involving automated accounting systems and spreadsheet programs and perform related duties as 
required. 

Distinguishing Features: 

This is the journey-level position in the Account Clerk series. It is distinguished from the 1632 Senior Account 
Clerk in that it has no supervisory responsibilities, and incumbents perform work which is less complex and 
analytical than that performed by incumbents in the 1632. 

Supervision Exercised: 

None 

Examples of Important and Essential Duties: 

"This class specification shall be descriptive of the class and shall not be considered as a restriction on the 
assignment of duties not specifically listed." (CSC Rule 109) 

1. Performs routine bookkeeping and financial record-keeping operations within complex accounting systems 
in order to ensure accurate balances and available budgeted funds. 

2. Posts, adjusts and balances entries to subsidiary ledgers by searching out details and resolving numerical 
imbalances. 

3. Verifies correctness of accounting documents by comparing postings to source documents and checking 
calculations for accuracy. 

4. Responds to inquiries from other units, departments or the general public by extracting information and 
providing summaries to callers or in person. 

5. Organizes and files source documents such as invoices, purchase orders, payment vouchers and 
other related documents according to accepted practice and in order to locate them readily in the 
event of the need for research at a later date. 

6. Performs tasks in software related to accounting, including databases, automated accounting 
systems, spreadsheets and word processing. 

7. Assists in the maintenance of cost control records. 

8. Reports available budget balances and expenditures by uniform account classifications. 

9. Assists in reconciling and summarizing accounts. 

10. Performs mathematical calculations such as addition, subtraction, multiplication and division in 
order to arrive at correct balances when working on financial and accounting matters such as cost 
records, deposits, expenditures, allocations, taxes and penalties. 

1 1 . Prepares statements, orders, receipts and related forms as required. 

12. Inputs simple accounting documents for processing vendor payments. 

Job Related and Essential Qualifications: 

Knowledge of: financial record keeping and elementary accounting methods such as posting, adjusting, 
balancing, reconciling and single-entry bookkeeping; office clerical procedures such as filing, coding, indexing and 
proofreading accounting documentation; and elementary mathematics. 

Ability to: perform accurate mathematical calculations; establish effective working relationships with 
departmental and non-departmental staff; apply accounting principles to a complex accounting system; navigate 
through and perform tasks in the various computer software (accounting systems, tax programs, spreadsheets, word 



JOB CODE TITLE: ACCOUNT CLERK JOB CODE: 1630 

BUSINESS UNIT: COMMN 
SFUSD, SFCCD, MTA 

processing and database systems) required for financial transactions; and communicate effectively both orally and 
in writing. 

Experience and Training Guidelines: 
Experience: 

1) Six (6) months of bookkeeping or financial record keeping experience. Such experience typically 
includes posting, adjusting and balancing entries to ledgers; verifying correctness of financial 
documents; maintaining expenditure records; and reconciling subsidiary accounts; AND 

2) The ability and willingness to use a computer and to learn to use assigned software. 

Substitution: 

Successful completion of college coursework from an accredited college or university |n accounting may 
be substituted for experience at the rate of one semester unit or equivalent quarter units for each month of 
experience. 

Effective Date: 1/12/61 
Amended Date: 7/23/99; 12/13/02 

Reason for Amendment: 

To accurately reflect the current task, knowledge, skills and abilities defined in the most recent job analysis 
conducted for this job code. 



CITY AND COUNTY OF SAN FRANCISCO 
DEPARTMENT OF HUMAN RESOURCES 

JOB CODE TITLE: SENIOR ACCOUNT CLERK JOB CODE: 1632 

BUSINESS UNIT: COMMN 
SFUSD, SFCCD, MTA 

DEFINITION: 

Under general supervision, performs difficult bookkeeping and financial record keeping operations within 
complex accounting systems and may direct the work of a small clerical staff. Incumbents interpret, enforce and 
carry out existing policies and procedures relative to financial record keeping activities; make regular contacts 
with other departmental personnel and the general public in connection with bookkeeping and financial 
operations; prepare and maintain a variety of complex financial and bookkeeping records and reports; post, 
adjust and balance entries to ledgers; verify the correctness of accounting documents; respond to inquiries and 
provide financial information; organize and file source documents; perform operations involving automated 
accounting systems and spreadsheet programs and perform related duties as required. 

DISTINGUISHING FEATURES: 

This is the senior-level position in the Account Clerk series. It is distinguished from the 1630 Account Clerk in 
that it may have lead-worker responsibilities, and incumbents perform work that is more complex and analytical 
than that performed by incumbents in the 1630. 

SUPERVISION EXERCISED: 



May coordinate the work of a small clerical staff. 

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES: 

"This class specification shall be descriptive of the class and shall not be considered as a restriction 
on the assignment of duties not specifically listed. " (CSC Rule 109) 

1 . Performs difficult bookkeeping and financial record-keeping operations within complex accounting systems 
in order to ensure accurate balances and available budgeted funds. 

2. Posts, adjusts and balances entries to subsidiary ledgers by searching out details and reconciling account 
discrepancies. 

3. Verifies correctness of accounting documents by comparing postings to source documents and checking 
calculations for accuracy. 

4. Responds to inquiries and provides financial information to other units, individuals and the general public 
regarding the status of accounts, payments, issuance of checks and availability of balances by extracting 
information from documents and answering questions. 

5. Organizes and files source documents according to accepted practice. 

6. Performs tasks in software related to accounting, including databases, automated accounting systems, 
spreadsheets and word processing. 

7. Calculates encumbered balances of blanket purchase orders and contract orders to ensure that funds are 
available for payment. 

8. Identifies discrepancies between departmental records and the City's accounting system. 

9. Assists in the compilation of financial data for accounting and financial purposes. 

10. Prepares accounting documents including requisitions for purchase orders, journal entries, encumbrances 
and payment documents. 

1 1. Performs mathematical calculations such as addition, subtraction, multiplication and division in order to 
arrive at correct balances when working on financial and accounting matters such as cost records, deposits, 
expenditures, allocations, taxes and penalties. 

12. Reconciles bank statements and revolving fund balances. 

DOC 

DEC 2 3 2002 



JOB CODE TITLE: SENIOR ACCOUNT CLERK JOB CODE: 1632 

BUSINESS UNIT: COMMN 
SFUSD, SFCCD, MTA 

13. Prepares basic financial schedules and reports using spreadsheet programs such as Lotus, Excel and 
QuattroPro. 

14. May direct the work of a small clerical staff. 

JOB RELATED AND ESSENTIAL QUALIFICATIONS: 

Knowledge of: financial record keeping and elementary accounting methods such as posting, adjusting, 
balancing, reconciling and single-entry bookkeeping; office clerical procedures such as filing, coding, indexing 
and proofreading accounting documentation; and elementary mathematics. 

Ability to: analyze financial record keeping problems and suggest corrective actions; prepare and analyze 
financial reports; coordinate and inspect the work of a small clerical unit; perform accurate mathematical 
calculations; establish effective working relationships with departmental and non-departmental staff; apply 
accounting principles to a complex accounting system; navigate through and perform tasks in the various 
computer software (accounting systems, tax programs, spreadsheets, word processing and database systems) 
required for financial transactions; and communicate effectively both orally and in writing. 

EXPERIENCE AND TRAINING GUIDELINES: 

Experience: 

1) Eighteen (18) months of bookkeeping and/or financial record keeping experience. Such experience 
typically includes posting, adjusting and balancing entries to ledgers; verifying correctness of 
financial documents; maintaining expenditure records; and reconciling accounts; AND 

2) The ability and willingness to use a computer and to learn to use assigned software. 

Substitution: 

Successful completion of college coursework from an accredited college or university in accounting 
may be substituted for up to six (6) months of the required experience at the rate of one semester unit or 
equivalent quarter units for each month of experience. 



EFFECTIVE DATE: 4/29/68 

AMENDED DATE: 7/23/99; 12/13/02 

REASON FOR AMENDMENT: To accurately reflect the current tasks, knowledge, skills and abilities 
defined in the most recent job analysis conducted for this job code. 



D6PnRTM6NT OF 

HUMRN 
R€SOWRC€S 

CTTY & COUNTY OP VV SflN FBRNCISCO 

flndreo R. Gourdine. Humon Resources Director 



Pi/0-* 

flc4t^J NOTICE OF FINAL ACTION TAKEN BY THE 

HUMAN RESOURCES DIRECTOR 



Date: January 9, 2003 

Re: Notice of Proposed Classification Actions - N01 6-02/03 (copy attached) 

In the absence of requests to meet addressed to the Human Resources Director, the classification 
actions contained in the above referenced notice became effective December 27, 2002. 



Andrea R. Gourdine 
Human Resources Director 



rsha^Stroope 



by: /^f^fyc^t ^UAJrryLt- — 

Marsha^Stroope 

Deputy Director, Merit System Services 



All Departmental Personnel Officers 

Citywide distribution 

Kate Favetti, CSC 

Harvey Rose, Budget Analyst 

Janet Bosnich, ERD 

?a ;e n , a Ro 9 a ; C rs U E'RD RD DOCUMENTS DEPT. 

Geoff Rothman, ERD 

Carmela Villasica, ERD JAN 1 5 2003 

Vernon Nulph, DHR 

Linda Cosico, DHR SAN FRANCISCO 

MSS Team Leader PUB LIC LIBRARY 

DHR Support Services 

File 



44 Gough Street. Son Francisco. CR 94103-1233 



NOTICE OF PROPOSED CLASSIFICATION ACTIONS 
BY THE HUMAN RESOURCES DIRECTOR 



Notice No.: N016-02/03 
Posting Date: 12/20/02 



he following actions are being posted in accordance with Rule 109. In the absence of requests to meet addressed to the 
uman Resources Director, the proposed changes will become final seven (7) calendar days from the posting date. 

EMJ AMEND THE FOLLOWING JOB SPECIFICATION: 

(Draft job specification attached.) 

2-02/03 1 844 Senior Management Assistant 

r additional information regarding the preceding proposed action, please contact Karen Taylor, 557-4872. 

equests to meet on an item should be addressed to the Human Resources Director, 44 Gough Street, San Francisco, CA 
103. All requests must be received in writing no later than close of business seven (7) calendar days from the posting 
te. FAX'd copies will be accepted as timely with original to follow. 

jpies of this notice may be obtained from the Information Center, 1 s1 floor, 44 Gough Street. 

All Employee Organizations 
Citywide distribution 
Kate Favetti, CSC 
Harvey Rose, Budget Analyst 
Janet Bosnich, ERD 
Donna Marchuk, ERD 
Janet Rogers, ERD 
Geoff Rothman, ERD 
Carmela Villasica, ERD 
Vernon Nulph, DHR 
Linda Cosico, DHR 
MSS Team Leaders 
DHR Support Services 
File 

DOCUMENTS DEPT. 
JAN 1 5 2003 

SAN FRANCISCO 
PUBLIC LIBRARY 



CITY AND COUNTY OF SAN FRANCISCO 
DEPARTMENT OF HUMAN RESOURCES 

JOB CODE TITLE: SENIOR MANAGEMENT ASSISTANT JOB CODE: 1844 

Business Unit: COMMN, MTA, SFCCD, SFUSD 

Definition : Under direction, the Senior Management Assistant performs difficult and complex professional level 
administrative and/or management duties in a variety of functional areas, such as: office/operations management; 
budget development, administration and fiscal reporting; development and administration of contractual agreements, 
leases and grants; evaluation and development of management policies and procedures; management of department 
specific programs and functions. Performs related duties as assigned. 

Distinguishing Features : Class 1844 Senior Management Assistant is the highest level in the management assistant 
series. It is distinguished from the next lower class, 1842 Management Assistant, in that its assignments are of a more 
difficult and complex nature. 

Supervision Exercised : Depending on assignment, may supervise assigned clerical, technical and subordinate 
professional staff. 

Examples of Important and Essential Duties : According to Civil Service Commission Rule 109, the duties specified 
below are representative of the range of duties assigned to this class and are not intended to be an inclusive list. 

1. Manages the resources and staffing of an office, section, operation or program: monitors available budget and 
maximizes use of existing staff and resources; recommends changes in staffing and/or acquisition of 
equipment/materials; oversees various staffing and personnel-related functions; oversees purchasing, billing and 
inventory control; coordinates building security, maintenance and utilization of space. 

2. Manages the functions of an office, section, operation or program: plans, prioritizes and schedules workload, 
delegating specific tasks as necessary to subordinate staff ; coordinates and oversees clerical & technical support 
activities; monitors productivity and evaluates outcomes; compiles and produces a variety of status reports for 
management; ensures compliance with established departmental policies, procedures and goals, as well as legal 
requirements and regulatory mandates. 

3. Supervises the work of assigned staff: plans, assigns, directs and reviews work; monitors and evaluates 
performance of subordinate personnel; completes performance appraisals and counsels employees; provides 
training and aids in staff development; fosters cooperation and teamwork amongst staff. 

4. Coordinates work and/or planning functions with other offices, programs, agencies, contractors, departments and 
members of the public to meet established goals and objectives: acts as liaison and promotes good working 
relationships with other offices, programs, agencies, contractors, departments and members of the public; 
addresses issues relevant to assigned office, program, operation or section with departmental personnel, 
representatives of other departments and outside agencies, and members of the public, including resolution of 
problems and complaints; arranges meetings, develops agenda and conducts meetings as needed; participates in 
department meetings, including making presentations; may represent department at meetings and hearings. 

5. Performs a variety of research and reporting functions: identifies issues; consults with departmental personnel and 
other individuals/experts; evaluates information and documentation from a wide variety of sources; conducts 
surveys and needs assessment; gathers, compiles and analyzes statistical and other data; writes reports and 
prepares documentation for evaluation by management and/or administrative staff; presents reports and data, 
including formal presentations to groups. 

6. Develops and/or recommends policies, procedures and work practices for an office, program, operation or section: 
reviews and evaluates existing policies, procedures and work practices; consults with managers, administrators and 
other staff; views and evaluates the effect of proposed and existing legislation, regulations and law on 
organizational structure and operations; develops/recommends and implements changes to policies and procedures 
in compliance with overall City/departmental policies and goals. 

7. Performs or assists in budget development, resource planning, and fiscal reporting: assesses staff and resource 
needs of office, program, operation or section based on research and consultation with managers and 
administrative staff; reviews budget requests from departmental managers; assists in development of annual 
departmental budget; monitors revenues and/or expenditures; performs fiscal/financial analysis; gathers 
information and prepares reports related to budget, fiscal, resource and staffing issues. 

8. Develops and administers contractual agreements: develops language and specifications; prepares contractual 
documents; prepares requests for proposals and bid solicitation; consults with departmental staff to ensure that 
departmental requirements are accurately described; evaluates bid information provided by contractors/vendors; 
establishes and maintains contractual relationships; monitors legal agreements to ensure ongoing compliance. 



Job Code Title: Senior Management Assistant Job Code: 1844 

Business Unit: COMMN, MTA, 
SFCCD, SFUSD 

9. Monitors and oversees grants received and/or disbursed by department: when overseeing grants received by 
department, prepares grant proposals, reviews funding limitations and other requirements specified by grantor, 
monitors departmental expenditures to ensure funding limitations are not exceeded, monitors other criteria to 
ensure compliance with standards required by grantor; when overseeing grants awarded and disbursed by 
department, determines fund for specific grant categories, drafts grant guidelines and eligibility requirements, 
reviews grant applications for compliance with guidelines/requirements, creates and leads panels that make 
recommendations for grant awards, may provide technical assistance to grantees to assure ongoing compliance 
with terms of grant. 

Job Related and Essential Qualifications : 

Knowledge of : principles, procedures, protocols, legal standards and regulations utilized in a variety of management 
and administrative functions such as: management and/or supervision of an office, program, operation, section or 
facility; budget planning and development; financial/fiscal monitoring and reporting activities; evaluation and 
development of management policies and procedures; evaluation of existing and proposed legislation, legal standards 
& regulatory mandates; development and administration of contractual agreements; grant oversight and monitoring. 
Ability to : interpret and apply established management and supervisory principles, policies and procedures; plan, 
assign, train, direct and monitor the work of assigned staff; evaluate performance and counsel employees; effectively 
utilize existing staff and resources; direct, monitor and evaluate the functions, staffing and resources of a program, 
office or section, including projection of staffing and material needs; develop and/or make recommendations for 
operational methods, policies and procedures, including implementation of changes and evaluation of impact; 
prioritize and organize multiple assignments and projects for self and others; exercise sound judgement and 
appropriately refer issues to managers; coordinate work and functions with other offices, programs or sections; ensure 
compliance with established policies and procedures; facilitate attainment of established goals and objectives; identify, 
gather and evaluate information from a variety of sources; formulate logical conclusions and develop effective courses 
of action and/or recommendations; use computer applications, including e-mail, word processing, spreadsheets, 
databases and the internet to prepare correspondence, reports and other documentation, extract and process information 
and create and maintain records; prepare clear, accurate and well-organized reports, memos, and correspondence; 
speak clearly and concisely in order to effectively express ideas and communicate work-related information to a 
variety of individuals and groups; listen, ask appropriate questions and effectively elicit information; establish and 
maintain effective working relationships with staff, officials and the general public. 

Education and Experience Guidelines : 

1 . Possession of a baccalaureate degree from an accredited college or university with major coursework in public or 

business administration, accounting, finance, economics, social sciences, education or related fields, or other subject 

areas closely related to a specific departmental program or function; AND 

2a. Three years experience performing professional-level management and/or administrative duties in functional areas 

such as: program/office/operations management, budget development and/or administration, development and 

administration of contractual agreements and/or grants, or other closely related functional areas; or 

2b. Two years experience in Class 1842 Management Assistant or Class 1822 Administrative Analyst. 

Substitution : Applicants who possess an associate degree, or who have completed a minimum of 60 semester/90 
quarter units, from an accredited college or university may substitute additional qualifying experience as described in 
#2a above for up to two years of the required education. The completed college course work must include at least 18 
semester/27 quarter units in college-level academic areas related to the essential functions of Class 1844, including 
composition, mathematics, and critical thinking. One year (2000 hours) of additional qualifying experience will be 
considered equivalent to 30 semester units/45 quarter units. 

Effective Date : January 4, 1962 

Amended : October 29, 1999; December 27, 2002 

Reason for Amendment : To accurately reflect the current tasks, knowledge, skills and abilities defined in the most 
recent job analysis conducted for this class.